Airport SMS Tool

According to the mandatory requirements (SARPS) of ICAO Annex 14 Volume 1 (Aerodrome Design and Operations) and ICAO Doc 9859, airport operators must maintain a safety management system (SMS). This is also taken up within the framework of the EASA requirements (Regulation (EU) 139/2014). To support this management system, GfL has been offering a safety management software for airport operators, the GfL SMS Tool, since 2006. Existing customers include the airports of Düsseldorf, Hannover, Leipzig/Halle, Dresden, Rostock and Brauschweig-Wolfsburg.

The tool is based on a web-based (PHP) browser application, which is installed on a web server in the intranet or a fixed network area of the client. The data is stored in a separate database from the application (preferably SQL database format). In the current version 4.0, improvements for extended company-specific Airport Safety Report and support for mobile devices have been implemented. The Airport Safety Report (monthly and annual reports) provides a company-specific, focused overview of safety-relevant information in the form of an SMS status report.

The system has a modular structure and contains the following modules:

  • Process management: Mapping of all processes in a clear tree structure, including responsibilities, linking of relevant documents and risk assessment
  • Document management: central storage and linking of all relevant documents
  • Reporting: Mapping of company-specific reports such as damage and incident reports, construction notifications, runway incursions, wake vortex incidents etc. including risk assessment
  • Auditing: Implementation of the auditing of SMS processes including annual audit plans and questionnaires as well as company-specific audit forms (handling audit etc.)
  • Reporting and statistics: Evaluation and presentation of all safety-relevant information such as Airport Safety Report, Safety Performance Indicators, statistics and archived reports


  • Dynamic start page for user-specific overview of all relevant content
  • Mapping of all SMS processes in a company-specific uniform process data sheet including links to relevant documents, audit reports and risk assessment
  • Company-specific reporting system with mapping of all already established reporting forms incl. risk assessment as well as step-by-step input and processing of reports
  • Upload functionality for storing and linking images and documents to messages, processes and audit reports
  • Document management with central storage and administration of all relevant documents including archiving
  • Easy preparation and management of audit reports including action tracking
  • Audit planning overview with scheduling and visual representation of audits with detected deviations
  • Detailed statistics function incl. safety performance indicators and message location statistics on an airport map
  • Airport Safety Report as company-specific standardized status report of the SMS
  • Role-based rights management: mapping of company-specific access rights such as reading, entering and editing data through an easy-to-manage group and rights management system

Technical requirements

  • Web-based (PHP) browser application that is installed on a web server in the intranet or a defined network area of the client
  • Mobile device support
  • No additional license costs: The software is based on open source technologies (Apache etc.), which are free of charge
  • Client Requirements: The user only needs a web browser (incl. Javascript) to use the software

Advantages of the GfL SMS Tool:

  • Easy to use interface through use of standardized web technologies
  • Unlimited access from any workstation
  • Attractive low-cost multi-user license
  • Company-specific configuration of the tool in the implementation phase
  • Dynamic start page for user-specific overview of all relevant content
  • Central document management of all SMS relevant documents
  • Standardized Airport Safety Report


Does our SMS tool attract your interest? We will gladly present our product to you – get in touch with us!

Detailed information

Structure of the SMS


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