According to the mandatory requirements (SARPS) of ICAO Annex 14 Volume 1 (Aerodrome Design and Operations) and ICAO Doc 9859, airport operators must maintain a safety management system (SMS). This is also taken up within the framework of the EASA requirements (Regulation (EU) 139/2014). To support this management system, GfL has been offering a safety management software for airport operators, the GfL SMS Tool, since 2006. Existing customers include the airports of Düsseldorf, Hannover, Leipzig/Halle, Dresden, Rostock and Brauschweig-Wolfsburg.
The tool is based on a web-based (PHP) browser application, which is installed on a web server in the intranet or a fixed network area of the client. The data is stored in a separate database from the application (preferably SQL database format). In the current version 4.0, improvements for extended company-specific Airport Safety Report and support for mobile devices have been implemented. The Airport Safety Report (monthly and annual reports) provides a company-specific, focused overview of safety-relevant information in the form of an SMS status report.
The system has a modular structure and contains the following modules:
- Process management: Mapping of all processes in a clear tree structure, including responsibilities, linking of relevant documents and risk assessment
- Document management: central storage and linking of all relevant documents
- Reporting: Mapping of company-specific reports such as damage and incident reports, construction notifications, runway incursions, wake vortex incidents etc. including risk assessment
- Auditing: Implementation of the auditing of SMS processes including annual audit plans and questionnaires as well as company-specific audit forms (handling audit etc.)
- Reporting and statistics: Evaluation and presentation of all safety-relevant information such as Airport Safety Report, Safety Performance Indicators, statistics and archived reports
Functionalities
- Dynamic start page for user-specific overview of all relevant content
- Mapping of all SMS processes in a company-specific uniform process data sheet including links to relevant documents, audit reports and risk assessment
- Company-specific reporting system with mapping of all already established reporting forms incl. risk assessment as well as step-by-step input and processing of reports
- Upload functionality for storing and linking images and documents to messages, processes and audit reports
- Document management with central storage and administration of all relevant documents including archiving
- Easy preparation and management of audit reports including action tracking
- Audit planning overview with scheduling and visual representation of audits with detected deviations
- Detailed statistics function incl. safety performance indicators and message location statistics on an airport map
- Airport Safety Report as company-specific standardized status report of the SMS
- Role-based rights management: mapping of company-specific access rights such as reading, entering and editing data through an easy-to-manage group and rights management system
Technical requirements
- Web-based (PHP) browser application that is installed on a web server in the intranet or a defined network area of the client
- Mobile device support
- No additional license costs: The software is based on open source technologies (Apache etc.), which are free of charge
- Client Requirements: The user only needs a web browser (incl. Javascript) to use the software
Advantages of the GfL SMS Tool:
- Easy to use interface through use of standardized web technologies
- Unlimited access from any workstation
- Attractive low-cost multi-user license
- Company-specific configuration of the tool in the implementation phase
- Dynamic start page for user-specific overview of all relevant content
- Central document management of all SMS relevant documents
- Standardized Airport Safety Report
Does our SMS tool attract your interest? We will gladly present our product to you – get in touch with us!
